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I want shared files organized so the team can find them

Cloud Storage and File Organization

Cloud file organization gives the team one structured place to store, find and share approved files.

Give the team one organized place to find, share and protect current business files. The approved cloud platform is arranged with clear folders, ownership, permissions, naming rules and a practical handover.

How this gets fixed

The service is a file organization and storage setup

This is organization work. What you have gets located first, one platform gets picked for how the business runs, and the files move into a structure with naming that still holds up when the file count grows.

You end up with one place files live, owned by the business rather than by a person, access set deliberately, and a backup that has been restored from once as proof it works.

Where your files actually are

  • Files spread across a laptop, a phone, two drives and somebody's personal account
  • Which of them is the real copy, decided once
  • Google Drive, OneDrive, Dropbox or iCloud, picked for how your business runs
  • What you are paying for storage, against what you are using
Scope

What this service includes

Included in your service
  • Organized so it stays organized
  • A folder structure somebody new can follow without being told
  • Naming that holds up when there are four hundred files, not forty
  • Files moved across, and the old copies retired so nobody works on the wrong one
  • Shared drives for a team, so a file does not leave when a person does
  • Access and safety
  • Who can see what, set deliberately rather than by accident
  • Files owned by the business, not by an employee's personal account
  • A backup that actually exists, and has actually been restored from as a test
  • What happens if a laptop is lost tomorrow, answered before it happens
Related work quoted separately
  • The storage subscription itself, billed by Google, Microsoft, Dropbox or Apple on your account
  • Reading or opening documents beyond what naming and filing needs
  • Data recovery from a drive that has physically failed, which is lab work and gets referred out
  • Scanning paper archives
  • Document management software for a regulated industry, where the filing rules come from the regulator
  • Mailboxes and email filing, which is Business Email Cleanup
  • Recovering an account somebody else holds, which is Account Ownership and Access Audit
  • Deciding what gets kept and for how long.That is a business decision, and the structure gets built around your answer

Options and additions

Standard starting point
  • Files and storage reorganized, backups tested
Available additions or alternatives
  • More people or shared drives
  • Moving between storage providers
  • Years of files with no structure at all
  • Photo and video libraries
The process

How it runs, step by step

  • Tell me what is going on The form below. What you have now, and what you want instead.
  • A short call, if it needs one Only where the scope cannot be settled in writing.
  • You get the scope and the price In writing, with what is included and what is not.
  • You approve it Nothing starts before you have agreed the scope and the price.
  • The work happens You are told when something needs a decision from you, and nothing else.
  • Handover What was done, where it lives, and what to do next, written down.

More on how working together works.

FAQ

Questions about this service

Which one, Google Drive, OneDrive, Dropbox or iCloud?

The one that matches what your business already runs on and what your team can use without training. Cost per person and how you share with clients both come into it, and you get the recommendation with the reasoning.

What happens to the old copies?

They get retired rather than deleted, so nobody opens the wrong version by habit, and nothing disappears while people are still checking. Removing them for good happens later, on your say so.

Our files sit in an employee's personal account. Can that be fixed?

Yes, and it is worth doing before it becomes urgent. Files move into an account owned by the business, so they stay when a person leaves. Where the account holder has already gone, that turns into a recovery job first.

Do you look inside the documents?

Only as far as naming and filing needs. Where a file is unlabeled and the name does not say what it is, it goes on a list for you rather than being opened and guessed at.

How do I know the backup works?

Because a file gets restored from it while you watch. A backup nobody has restored from is a theory, and the test takes minutes.

What happens if a laptop is lost tomorrow?

That gets answered as part of the work, not after the event. Where the files live in one place and the device is a window onto it, a lost laptop is a hardware cost and the access from it gets cut off the same day.

Send me the details

I read it and reply with the scope and the price before any work starts.

Get a quote

Tell me the result you want and where I can see the business now. I use that information to identify the most useful service or package and decide whether I can quote it in writing. If one missing detail changes the work or price, I will ask for that detail or suggest a short call.

What would help most?

Pick at least one. More than one is fine.

Answer a few more if you want a more specific first reply

What happens next: I review the links and details, then reply within two business days with the best next step, any one question I still need answered, or a written quote when the scope is already clear.

Prefer regular email? [email protected]

Derek Packer

Your inquiry was received.

I will review what you sent and reply within two business days.

You will receive a copy of your inquiry. Look for an email from Derek Packer with the subject Inquiry Received — Here’s Your Copy. If it is not in your inbox, check spam, promotions or other folders. Still missing? Email [email protected].